When to Outsource (and When to Wait)

Delegation can accelerate growth — if you do it right.

October 22, 2025

Delegation can accelerate growth, but only if you outsource the right tasks at the right time. Here’s a framework to follow:

📦 1. Prep Center

  • Saves time on shipments and can reduce costs through sales tax advantages.

  • Not ideal for low-ticket products, as fees can eat into margins.

  • Best time: Once you’re consistently sending 500–1,000 units/month. Expect around $1.25 per unit at that volume.

🗂️ 2. Admin VA

  • Handles repetitive tasks, giving you more time for strategy and growth.

  • Training takes effort, but pays off in freeing your schedule.

  • Best time: Around $40k/month in sales if you have time flexibility, or earlier (~$25k/month) if you’re very time-constrained.

🔍 3. Sourcing VA (last step)

  • Should only be outsourced once you’re highly skilled at sourcing yourself.

  • A good path is to promote an existing admin VA into sourcing, since they already know your business.

  • Best time: Around the $100k/month mark.

📑 4. Miscellaneous Roles

  • Bookkeeping, reimbursements, legal help—these vary by preference and scale.

  • Outsourcing can save time but also cut into profits.

  • Best practice: Weigh the opportunity cost of keeping tasks in-house versus outsourcing.

👉 The key takeaway: outsource in stages, not all at once. This keeps costs in check while freeing you up for higher-value work at the right time.

Outsourcing helps, but sometimes the fastest growth comes from removing the task entirely. With our lead lists, sourcing is already done for you – no VA, no setup, no training required – just products ready to be sold on Amazon for profit.

Start stacking wins like Ken, one of our long-time subscribers:

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